All Parish Councillors are summoned to attend the next
virtual meeting of Acaster Malbis Parish Council, to be held on
Monday 26 April 2021 at 7:30 pm. Meeting
joining instructions and password are given below. Please join up
to 15 minutes before the published start time.
There will be a public session before the meeting, and this will commence at 7:30 pm. Members of the public must adhere to the rules set by the council for this session. The rules can be downloaded from the Notices section of the Parish Council website.
Topic: Acaster Malbis Parish Council Meeting
Time: Apr 26, 2021 19:30 London time.
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Meeting ID: 944 0748 5427
Passcode: 917023
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Meeting ID: 944 0748 5427
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AGENDA
1.
To elect the Chairman
and officers for the Parish Council Financial Year 2021-22.
List of current appointments:
1.1.
|
Chairman * |
Cllr W G Taylor |
1.2
|
Vice-Chairman
|
Cllr D Walker
|
1.3 |
Planning Committee (four members)
|
1). Cllr J Smith 2). Cllr D Walker 3). Cllr B Hawkins 4). Cllr C Booth
|
1.4
|
Grass Cutting Co-ordinator
|
Cllr W G Taylor |
1.5
|
Monitoring Officer: Income/Expenditure compared with the Budget
Online Banking Control & Verification (three members)
|
M G Davies - Clerk
Cllr C Booth - (online banking control 1) Cllr R Jones - (online banking control 2) Cllr B Hawkins - (online banking control 3)
|
1.6A
|
Local Councils Associations (two representatives) **
|
M G Davies - Clerk Cllr D Walker
|
1.6B |
Police Community Liaison representatives
|
M G Davies - Clerk Cllr D Walker
|
1.7
|
Representative Trustee: Acaster Malbis Memorial Hall |
Cllr R Jones |
1.8 |
Emergency Planning Co-ordinator |
M G Davies - Clerk
|
1.9 |
Webmaster
|
Cllr P Harlington |
1.10 |
Data Protection Officer
|
Cllr P Harlington |
*To be notified to City of York Council, Democratic Services Officer and Yorkshire Local Councils Associations upon acceptance of office.
**To be notified to Yorkshire Local Councils Associations.
1a. To receive apologies and
approve reasons for absence.
2. 2.1 To receive any declarations of interest not already declared under the council’s code of conduct or members Register of Disclosable Pecuniary Interests.
2.2 To receive and consider any applications for dispensation.
3. To confirm the minutes of the meeting held on 12 April 2021 as a true and correct record.
4.
To receive information on the following ongoing issues and decide
further action where necessary.
4.1 Lakeside culvert update.
4.2 Mill Lane bench - update.
4.3 Dog waste bins - update.
4.4 Missing footpath signs - update.
5. To consider the
following planning applications(s):
There were none at the time the Agenda was issued.
6. To receive the
following planning decision(s) / information:
Update from Cllr Smith.
7. Matters
requested by councillors or clerk:
7.1 To
Receive Reports from Councillors who have attended training events
and
meetings of outside bodies.
7.2
To consider and approve the following resolution if
necessary:
“To resolve that the council empowers the clerk/ responsible
financial officer to do anything
expedient and necessary to ensure the continuous business of the
council, and to deal with
mandatory undertakings to prevent the authority from incurring
liability during the period
that the delegation is applicable. The council agrees that the
officer will consult with the
chairman and/or vice-chairman in the decision making but the
council acknowledges that it
is the officer that is the
decision-maker”.
8.
Financial matters:
8.1 To certify Acaster Malbis
Parish Council as exempt from external audit for fiscal year
2020/21.
8.2 To note the Annual Internal
Audit Report for 2020/21 included on page 4 of the
Annual Governance and Accountability Return 2020/21.
8.3 To approve Section 1 - Annual
Governance Statement 2020/21 for Acaster Malbis
Parish Council on page 5 of the Annual Governance and
Accountability Return
2020/21.
8.4 To approve Section 2 -
Accounting Statements 2020/21 for Acaster Malbis
Parish
Council on page 6 of the Annual Governance and Accountability
Return 2020/21.
8.5 To approve the publication of
documents required by Accounts and Audit
Regulations 2015, the Local Audit (Smaller Authorities) Regulations
2015 and the
Transparency Code for Smaller Authorities namely:
a) Certificate of Exemption.
b) Annual Internal Audit Report 2020/21.
c) Section 1 – Annual Governance Statement 2020/21.
d) Section 2 – Accounting Statements 2020/21, page 6.
e) Analysis of variances.
f) Bank Reconciliation to 31 March 2020.
g)
Notice of the period for the exercise of public rights and other
information required
by Regulation 15 (2), Accounts and Audit
Regulations 2015.
8.6 To authorise the clerk to submit the
appropriate certificate of exemption to the
external auditor in due course.
8.7. To note or approve the following
accounts for payment:
As this meeting has been brought forward some figures are not
available but the
following should be noted.
Receipt on 14 April 2021 of VAT refund for period 01.04.2020 to
31.03.2021 of £212.12.
The first installment of the 2021-22 Precept is due to be received
in the last week of April.
To note that the Internal Audit fee for 2020-21 and insurance
renewal premium will fall due
for payment in before the end of May 2021.
8.8. To receive a bank reconciliation
report to 31 May 2021.
This report will not be issued until a date
in May 2021.
8.9 To receive a budget /
actual comparison to 31 May 2021.
This report will not be issued until a date in May 2021.
9.
To consider the following new Correspondence received and decide
action where necessary:
CPRE - Fieldwork - Spring 2021.
CPRE - Countryside Voices - Spring 2021.
10. North Yorkshire Police
local PCSO Crime reports.
These reports are still suspended.
11.
To consider matters raised with/by the Ward Member –
Councillor J.C.Galvin.
To receive a report on matters not listed elsewhere.
12. To notify the clerk of matters for inclusion on the agenda of the next meeting.
13. To confirm the date of the
next meeting as Monday - date to be confirmed and to
confirm
the cancellation of the meeting scheduled for Monday 10 May 2021 if
deemed
appropriate.
M.G.Davies (Clerk) Date of issue Tuesday 20 April 2021.